Help for instructors

See also help for students.

Getting started

Course and course runs

Adding word lists

Advanced features for word list creators

Getting started

What is Daily Vocab?

Daily Vocab (dailyvocab.ca) is a learning tool for Latin and Greek words.

Daily Vocab's design is based on the learning technique of spaced repetition. Words are reviewed at increasingly longer intervals until they are permanently memorized. Spaced repetition improves long-term recall while minimizing the number of times each word needs to be reviewed.

Who can use Daily Vocab?

You can use Daily Vocab as an independent language learner. You can also use it as an instructor or student in an academic course.

Daily Vocab was originally created at McMaster University in the Classics Department where it continues to be used every term by hundreds of students.

If you are an instructor who would like to use dailyvocab.ca for your class, please contact us at help@dailyvocab.ca.

How do I set my password?

If you are a student and you do not already have an account, your instructor will initiate the process for you. You will then receive an email containing a link that will allow you to activate your account and set your password.

Choose a password that is easy to remember but hard for another person to guess. Once you have a password, you will be able to sign in to dailyvocab.ca using your email address as your username.

screenshot of set-password page

How do I create my account?

If you are using Daily Vocab as part of a course, your instructor will initiate the process. If you are using Daily Vocab independently or as an instructor, go to the sign up page. If you are an instructor, your privileges will need to be set up by an administrator. Contact us at help@dailyvocab.ca.

screenshot of sign-up page

How do I sign in?

Go to the sign-in page. Enter your email address and your password and click on "Sign in."

screenshot of sign-in page

What information can I find on my word lists page?

Once you sign in, you will immediately go to a page with information about all your word lists. If your instructor has not yet set up word lists, this page will be empty.

screenshot of home page

You will see information about each word list will appear in a boxes. These boxes can be hidden or revealed by clicking the black triangle in the top-left corner. At the top of this box, you will see the course code of the course that the word list is for (for example, LAT 1Z03) as well as the name of the word list.

You will see a big green button near the top of the box with the label, "Daily words." Click on this to start practicing.

Next to the "Daily words" button is another button with the label, "Extra practice (flashcards)." You can use the electronic flashcards at any time. You do not get points for reviewing the flashcards, but it can still be a helpful way to supplement your daily words.

Below these two buttons, there is a table with several fields:

How many words have I reviewed today?
The first message lets you know how many words you have already reviewed today.
How many words can I review today?
The second message lets you know how many words are still available for you to review today. This number will not include words you have already reviewed today or words you have recently reviewed.
How many words must I review today to earn my daily point?
The third message shows you the minimum number of words you must review to earn your point for the day. This number will depend on the number of words available and the number of words you have already done.
How many points do I have?
The fourth message tells you how many points you have earned this term and how many points are available to earn. Your instructor may base part of your grade on the number of points you earn.
The third messages shows you the minimum number of words you must review in order to earn your point for the day. This number will depend on the number of words available and the number of words you have already done.
"Words attempted"
This shows you how many different words you have reviewed this term.
"Total attempts"
This shows you the number of times you have reviewed any word.
"Successful attempts"
This shows you the number of times you have given a correct translation.

Below this table is a second table with more statistics about your word list:

"1 time right"
The number of words you have gotten right once. Normally you see these words again the day after you get them right.
"2 times right"
The number of words you have gotten right exactly twice in a row. Normally you see these words again three days after you get them right.
"3 times right"
The number of words you have gotten right three times in a row. Normally you see these words again seven days after you last got them right.
"4 times right"
The number of words you have gotten right four times in a row. Normally you see these words again 14 days after you last got them right.
"5 times right"
The number of words you have gotten right exactly five times in a row. Normally you see these words again 21 days after you last got them right.
"6+ times right"
The number of words you have gotten right six or more times in a row. Normally you see these words again 28 or more days after you last got them right.

How do I do a word list?

From your word lists page, click on the big green button with the label, "Do word list."

In large type in the middle of the page, you will see the word you are being asked to translate. Enter your translation into the box beneath the word, and press enter.

The page will show you right away whether you translated the word correctly. If the sound on your computer is not muted, you will hear a sound indicating whether the word was correct. An icon will appear briefly beside the translation input box as well, indicating whether you got the word right.

If the systems detects that your translation is almost correct (for example, if you've made a minor typo), it will not count the word as wrong, but instead give you another chance to translate the word correctly.

If you get a word wrong, it will appear again in the word list after you have reviewed the other available words.

When you get a word right, another word will appear for you to translate until you have reviewed all the available words.

As you review words, the last four attempts will appear in a table below the input box. That table will show a list of valid translations as well as your own translation. An icon will show you whether you translated the word correctly.

You can practice vocabulary on your phone or tablet by using the website or by buying the app. If you use the website, you will need a continuous connection to the internet. With the app, you are able to work offline.

screenshot of home page

Course and course runs

What is a course run?

A course run is a particular course offered by a given instructor in a given term. One course can have many course runs taught by different instructors or at different times. The same course may be offered year after year. Each individual offering is separate course run.

If you are teaching a course, you will need to create a new course run for yourself. An administrator may already have done this for you. If the course you are teaching is new to the system, a new course will also need to be created.

How do I create a new course?

Click on the menu icon at the top of the page. A menu will appear on the left side of the page. Click on "All courses." If your course does not already appear in the first column of the course table, you can create a new course by clicking "New course" which you will find towards the bottom of the menu. After this, fill out the simple form, and click "Create Course."

The label of your course is the code for your course at it would appear in a course catalogue, for example, "LAT 1Z03." The title of your course is the full name of your course, for example, "Beginner's Latin 1." These fields can be modified later.

screenshot of new course page

How do I create a new course run?

On the "All courses," find your course in the first column and check the third column to see if your course run already exists. If not, click on "New course run" in the fifth column. Specify the start date This date should be the first day of the academic term. It is important for this date to be accurate. Click the button at the bottom of the form to create your new course run.

Your course run should now appear in the side menu under "Course I teach."

screenshot of new course run page

How do I see my course run?

Click on your course run in the side menu under "Course I teach." You will navigate to your course run page from which you can administer and configure all aspects of your course run.

This page shows you important information about your course run with links to other pages with more detailed information. You will see the start date of your course as well as the number of enrolled students. The system automatically enrolls the instructor in course run when the course run is created. This allows the instructor to see and use the word lists as their students do.

If you have teaching assistants, they will be listed as course admins. Teaching assistants can perform many of the tasks of administrating a course run.

The course run page lists the word lists that you have added to your course run as well as any word lists created by your students.

screenshot of show course run page

How do I add TAs to my course run?

If you have TAs for your course, you can specify them as course admins. You can do this from your course run page by clicking on "0 admins" and then clicking "New course admin" in the side menu. You should also enroll them in your course so that they too can see the word list just as your students do.

How do I add students to my course run?

You should have at least one person enrolled in your course run--namely yourself. Being enrolled in your course allows you to try out the word list and see what your students see.

The normal way to enroll your students is by uploading a spreadsheet in CSV format. From your course run page, click on "Upload CSV of enrolled students"

You will be arrive at a page with instructions on how to prepare a CSV file of students.

screenshot of upload-enrollment-age

Once you have created the file, click on "Choose File", find the file on your computer, select it, press "OK" and then click, "Upload enrollment CSV."

Your students will be uniquely identified by their email addresses. If they already have an account, they will now be able to use it to access your course word lists. If they do not already have an account, one will be automatically created, and they will be sent an email with instructions on how to set their password and sign in.

They will have to set their password within a certain period of time (a few weeks). If they don't, you will need to send them a new email. You send the email by going to your course run page and clicking on the link beside "Enrollment" which will have the count of your students (including yourself). For example, it might say, "20 students".

Once you've clicked on this, you will be linked to a page with a list of your students. From here, you can click on "Reset password". This will send a new email to your student to their email address on record. It is recommended that you use only institutional email addresses.

From your course enrollment page, you can also enroll students manually by clicking on "New enrollment" in the menu. Note that by using this method, you can only enroll students with existing accounts on dailyvocab.ca.

Adding word lists

How do spaced repetition word lists work?

Students are invited to use the site on a regular basis to thoroughly learn the vocabulary for their course. Depending on how the instructor configures the word list, students are asked to sign in on 50 separate days during the term. The website gives students one point for every day when they correctly review the required number of words. The instructor can configure how many days a student must practice and how many words per day a student must successfully translate.

Daily Vocab uses spaced repetition. This means that the server keeps track of how many times in a row the student has correctly translated a word. The longer the streak, the larger the interval before that word appears again in the word list.

For example, if a student gets a word right once, they will normally see it again the next day. If they get a word right a second time, they will see it again after three days, and if they get it right again a third time, they will see it again after 7 days. If a student ever forgets a word and gets it wrong, they lose their streak for that word and start over at the first interval.

Spaced repetition allow students to focus their efforts on those words

  • that they have not yet learned, or
  • that they have forgotten, or
  • that they have not seen recently

The intervals are configurable by the instructor or word list owner. Though the default intervals work well, an instructor can shorten or lengthen intervals to suit their needs. For example, an instructor might want to shorten the intervals for the compressed summer term. Intervals can be specified in half-day increments.

What kind of word lists are there?

There are three kinds of word lists. First, there are course word lists added by instructors for their students. Second, there are the student word lists added by students, and associated with a course they are enrolled in. And third, there are personal word lists that can be created, managed, and used independently of all courses.

You do not have to be enrolled in any course to create an account and use a personal word list. Personal word lists are for independent study. Currently there is no cost to create an account and work with personal word lists. We do however expect there soon be an app in the Apple App Store and in the Google Play Store for a small price.

Students word lists are visible to instructors, and, with the permission of the author, the instructor may share the studend word list with the class.

How do I add a word list to my course?

In most cases an instructor will not want to create a word list from scratch, but to copy a word list from another course run. There is an interface for doing this directly on your course run page. You have two options for copying a word list: clone and migrate.

screenshot of copy-a-quiz-segment

Cloning creates a new word list that is an exact copy of previously existing word list. This new word list can be used and modified without affecting the original.

Instead of cloning, it is often useful to migrate a word list. When migrating, the word list is not copied, but rather attached to your new course run. Any changes you make to the content or configuration of the word list will be visible to the other course runs that use the word list.

Migrate allows students to use the same word list from term to term and to maintain some of their word list state. For example, with "migrate" the system will remember how many times in a row a student has correctly reviewed a given word.

We suggest that you use clone for the first course in a series, such as Latin 1Z03, but use migrate for subsequent courses, such as Latin 1ZZ3 where students are using the same textbook and are required to know the same vocabulary.

When you migrate a word list, be careful to select the version of the word list that belongs to the course run in which your incoming students were last enrolled.

In all other cases, we suggest you use clone.

Alternatively, you can create a word list from scratch by clicking "New word list" in the menu from your course run page. You will be presented with a form with the settings for your word list. Fill out this form and submit it to create an empty word list.

How do I add questions to my word list?

There are a number of ways to add questions to your word list. You can add questions one-by-one using the web interface provided. You can copy the word list from another word list, or you can upload a spreadsheet in CSV or Excel format.

How do I add questions to my word list manually?

To add questions one-by-one, click on "0 questions" from your word list page and then click on "New word" in the menu. Fill out the form with a word or prompt and any number of valid translations or responses.

If you would like to remove a translation, click the "X" icon at the right end of the input box. If you would like to add a new translation, click on "+" icon near the bottom of the form. Once you have filled the form, click the "Create Question" button.

You can only create questions for existing units. A unit is a small subset of vocabulary in a word list. You can think of it as like a chapter in a book. Every word list is created with an empty first unit. You may add units by clicking on "Units" in the menu and then "New units." Fill out the form. Once you have added a units, you can add questions to them.

Continue in this way until you have created all your units and questions.

screenshot of new question modal

How do I copy questions from another word list?

One way to add questions to your word list is to copy a world list from another word list that is already in the system.

From your "Manage word list" page, find the box entitled "Copy vocabulary" and choose the word list whose units and questions you would like to copy into your own word list. Then click "Copy vocab." It may take a few minutes to finishing copying the word list.

screenshot of copy-vocab-segment

How do I upload questions from a spreadsheet?

To add questions to your word list, you can upload a spreadsheet. We currently accept CSV files, Excel files, and Open Office files.

Find "Upload vocabulary" on your word list page, and click "Choose File." Select your file and then click "Upload vocab." It may take a few minutes to upload your vocabulary.

The format of your spreadsheet should be like this: the first column should have the unit number. The first row of each unit can specify the unit name in the second column. For the other rows, the second column should have a word or phrase you wish students to translate (the prompt), and the third and subsequent rows should have valid translations.

If you are preparing your word list in CSV format, it should look something like this:

1,"Introduction to Greek Verbs"

1,"αἴρω","I raise","I take up"

1,"ἀρῶ","I will raise","I will take up"

You can upload more than one spreadsheet for the same word list. Questions and units will be merged intelligently into your word list, removing duplicates.

screenshot of upload vocab segment of word list page

How do I make questions visible to students? (Releasing units)

Regular word lists are visible by default to your students. Word lists created by your students are visible when you choose share them--see How do I share a word list created by one of my students?

Though the word list is visible, units and their questions by default are hidden from your students until you release them. This allows you to release units as you cover them in class.

To release a unit, go to your word list page, and click on the number of units, e.g. "Units: 40 units." You will then see a list of all the units in the word list. On every row there is a link with the text "Release now" or "Unrelease now." Releasing a unit means making the vocabulary in that unit available to your students. To release a unit, click on "Release now." If for any reason you wish to hide the questions in a unit, click on, "Unrelease now."

screenshot of release-chapters-page

What are student-created word lists?

If a student creates their own word list, no other students will be able to see it. However, instructors are able to see the word list and manage it and may choose to share it with other students. Students are encouraged to use the "Create your own word list" functionality to create word lists for other courses, including courses in other departments.

How do I share a word list created by one of my students?

To share a word list created by one of your students, navigate to your course run page by clicking on its link under "Courses I teach" in the menu. The table under "Word lists created by your students" will have a full list of student-created word lists for your course run.

Click on the name of the word list you want to share. You will likely want to look at the words in the word list before you share it. You can do this by clicking on the number of questions. You will then see a page with all the words in the word list, along with their valid translations.

If you find the word list acceptable, go back to the "Manage word lists" page. At the top of the page, you will find the word list information table. The first row will show the name of the word list. A few rows down you will find the label, "Student word list?" Next to this you will see, "Yes (Unshared) -- Share with the whole class." Click on "Share with the whole class." Now all students will be able to use the word list.

You can unshare the word list at any time. You can also modify the questions in the word list, add new questions, and manage it in all the same ways you can manage regular course word lists.

screenshot of share-student-word list link

Advanced features for word list creators

What are omittable prefixes and how do I specify them?

Omittable prefixes are small words such as, "to," "I," "the," "a," "an" which often appear at the beginning of valid translations. For example, in a French word list, you might include the verb "faire" for which you might specify "to make" or "to do" as valid translations. Sometimes students omit the "to" part of the answer. If the owner of the word list wants answers such as "do" and "make" to be counted as correct, they can add "to" to the list of omittable prefixes for that word list.

This practice is highly recommended as a way to make word lists more flexible and less frustrating for learners. For authors of word lists, doing this also gets rid of the need to specify multiple variants of the same translation. In this case, the author of the word list could specify only two valid translations, "to make" and "to do," but these translations would cover "make" and "do" as well.

You can specify omittable prefixes from your word list page by clicking on "Edit word list" in the left-hand side menu under "Word list links" and then updating the form.

screenshot of omittable prefixes option

How do I specify variant translations for a word or phrase?

Another way for authors of word lists to cover multiple possible valid translations without exhaustively listing them is by using parentheses to indicate optional parts of the translation.

For example, if your valid translation is "on the one hand...on the other hand," you may find slight variants acceptable and want to specify them in the word list. The recommended way to do this is to add parentheses around optional words, for example, "on (the) one hand...on the other (hand)".

Without parentheses, you would have to to list each possible variant separately. Parentheses also allow you to add extra information about word beyond the simple translation. For example, you specify a translation such as "yes (emphatic)". In this case, a student could type yes (emphatic) but they could also just type yes, and their answer would be counted as correct. In either case, the word list would respond by reminding the student of the extra nuance.

screenshot of parentheses in translations to indicate optional parts